SRVBCA JOB OPPORTUNITIES
NOTE: PDF will automatically download to your "downloads" folder.
PLEASE EMAIL APPLICATION/RESUME & COVER LETTER TO:
srvbca2@outlook.com
Administrative Assistant Job DescriptionÂ
Duties, Responsibilities, and AuthoritiesÂ
 Office
- Safeguards confidential information as it applies to the daily functions of the association and members.Â
- Provides security for all files, legal and historical documents, membership, and mailing lists.Â
- Front office cleanlinessÂ
- Mail Open and sort.Â
- Office supplies and kitchen fridge restockingÂ
- Answer the phone and greet guests on arriving.Â
- Prepare the meeting room for each meeting.Â
- Manage the voicemail system.Â
- Room Cleanliness and sanitization after meetingsÂ
- Trash Removal throughout office, meeting rooms, and bathroom.Â
 Councils & Committees Assigned specific councils and committees.Â
- Reach out to chairs and get agendas 1 week in advance.Â
- Weekly meeting reminders 2 weeks in advanceÂ
- Take notes and create minutes, send to chairs for approval or edits. Send approved minutes to the committee members.Â
- Work with chairs to plan, organize, and direct committee events.Â
- Promotes interest and active participation to members in the association’s activities.Â
- Prepare packets for attendees (include minutes and agendas, plus any other requested information for that council or committee)Â
- Keep accurate filing for all committees and meetings. The Executive Officer should be able to obtain information when needed, so accurate and organized filing is necessary.Â
Events & Programs SupportÂ
- Keep record of attendees.Â
- Prepare agendas as needed.Â
- PowerPoint presentation with information of event and sponsors logos.Â
- Print name badges, if requested. Â
- Review contract, order food and room arrangements.Â
Other
- TV presentationÂ
- Trailer rentals and calendarÂ
- Assist the Executive Officer as needed.Â
- Some early morning and evenings (with adequate notification)Â
- Treats all members equally and is respectful.Â
- Make up new member gifts and may be asked to deliver on occasion.Â
- At all times represents the SRVBCA in a professional and courteous manner.Â
- Reports to the Executive Officer Â
- Create a constant monthly newsletter, reach out to members and sponsors, if needed.Â
- Helps maintain assigned SRVBCA social media outlets.Â
- All other duties as assigned.Â