SRVBCA JOB OPPORTUNITIES

Administrative Assistant Job Description 

Duties, Responsibilities, and Authorities 

 Office

• Safeguards confidential information as it applies to the daily functions of the association and members. 
• Provides security for all files, legal and historical documents, membership, and mailing lists. 
• Front office cleanliness 
• Mail Open and sort. 
• Office supplies and kitchen fridge restocking 
• Answer the phone and greet guests on arriving. 
• Prepare the meeting room for each meeting. 
• Manage the voicemail system. 
• Room Cleanliness and sanitization after meetings 
• Trash Removal throughout office, meeting rooms, and bathroom. 

 Councils & Committees  Assigned specific councils and committees. 

• Reach out to chairs and get agendas 1 week in advance. 
• Weekly meeting reminders 2 weeks in advance 
• Take notes and create minutes, send to chairs for approval or edits.  Send approved minutes to the committee members. 
• Work with chairs to plan, organize, and direct committee events. 
• Promotes interest and active participation to members in the association’s activities. 
• Prepare packets for attendees (include minutes and agendas, plus any other requested information for that council or committee) 
• Keep accurate filing for all committees and meetings.  The Executive Officer should be able to obtain information when needed, so accurate and organized filing is necessary. 

Events & Programs Support 

• Keep record of attendees. 
• Prepare agendas as needed. 
• PowerPoint presentation with information of event and sponsors logos. 
• Print name badges, if requested.  
• Review contract, order food and room arrangements. 

Other

• TV presentation 
• Trailer rentals and calendar 
• Assist the Executive Officer as needed. 
• Some early morning and evenings (with adequate notification) 
• Treats all members equally and is respectful. 
• Make up new member gifts and may be asked to deliver on occasion. 
• At all times represents the SRVBCA in a professional and courteous manner. 
• Reports to the Executive Officer  
• Create a constant monthly newsletter, reach out to members and sponsors, if needed. 
• Helps maintain assigned SRVBCA social media outlets. 
• All other duties as assigned.